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- You may need to submit a formal request to a business, inform a client of an important issue, or apply for a job. When you’re addressing your formal letter, start with your address, then the date, the recipient’s address (also known as the inside address), and your salutation.
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2024年3月27日 · In a formal letter, the standard salutation is “Dear” followed by the recipient’s title and last name. Begin your letter with “Dear [recipient’s name]” and add a comma after the name. When you cannot determine the recipient’s name, you may address the letter to their title.
- Overview
- Addressing Someone You Know
- Using General Salutations
- Formatting the Letter
- Formal Letter Template
Although most people today communicate through emails or phone calls, there are still occasions when it is helpful to know how to write a formal letter. You may need to submit a formal request to a business, inform a client of an important issue, or apply for a job. When you’re addressing your formal letter, start with your address, then the date, ...
Format your salutation as Dear (title) (surname).
It is customary to begin formal letters with "Dear." The word "Dear" conveys warmth yet professionalism, and omitting it makes a letter seem less formal.
Follow the opening of your salutation with a courtesy title.
After "Dear," follow with a courtesy title, such as Mr., Mrs., Dr., or Ms. You should only omit a courtesy title if you are unsure of the person’s gender—be cautious and avoid making assumptions in this case. If you are unsure of a woman’s marital status, use Ms., which can be used in place of either Miss or Mrs.
If it is possible, do some research and find on their website how they refer to themselves.
Use the person's last name in your salutation.
Use a general salutation if you do not know the letter recipient.
General salutations are appropriate no matter who receives the letter. Open with "To whom it may concern:" if you are not writing the letter with a specific person in mind. For instance, you might use this salutation for a letter that will be sent to a number of different people.
If your letter is addressed to the team of people, you may use the team or department name, for example “Dear Hiring Team:”
Use Sir or Madam if you do not know the recipient’s name.
“Dear Sir,” “Dear Madam,” or “Dear Sir or Madam” are all perfectly acceptable salutations for a formal letter. This is slightly more personal than a general salutation.
Use the recipient's job title in the salutation if you know it.
Choose between block or indented format.
The two most common formats for formal letters are block style and indented style. With block style, every part of the letter will be aligned with the left margin. Indented style requires that you indent the beginning of every paragraph, as well as the sender’s address, complimentary close, and the signature.
The differences in these are largely a matter of preference; however, block style is more commonly used in business letters today.
This can be either your home or business address, depending on whether the letter is sent on behalf of you personally or on behalf of your company. You should include your street address, city, state, and zip code, but you should not include your name.
If you are writing your letter in block format, your address should be lined up with the left margin. If you are using indented format, start one tab right of the center margin.
Phone numbers and email addresses are generally not included in the sender’s address, but they are acceptable.
How do I address a letter to a pastor?
Address the pastor as "Rev. Smith," as the title is "Reverend." (If the pastor has a doctorate, s/he may prefer to be addressed as "Dr. Smith.")
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Should I add my address and if so, where does it go?
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2023年6月30日 · The first thing you should write in a formal or professional letter is your address at the top of the page. You can write it on the left or the right side of the page, depending on which format you intend to use in your letter. When using a block format letter, you will need to align everything to the left.
2024年7月1日 · The salutation. Addressing the reader in a personal letter should always be done with the word “Dear," followed by their name and a comma. The name should be how you most often address the recipient in conversations. The salutation should be placed on the left side of the page, two lines lower than the date. An opening question.
They have a more official or respectful tone and standard structure. Formal letters are used in business, legal, academic, and organizational contexts. Examples include business correspondence, job applications, complaint letters, or letters of commendation. Informal letters, on the other hand, are casual, and have a conversational tone.
2023年7月31日 · Formal letters always begin with an address that includes sender and recipient contact information, the date and a salutation. Knowing how to address a formal letter is important for professional or official communications.
A safe option is to address the letter using “Dear Sir or Madam,” or “To Whom It May Concern.” These greetings maintain a level of professionalism while accommodating situations when specific information is unavailable.
